Free Automation Templates
The ValueStreamAI free automation library: n8n, Zapier, Make, Airtable, Claude Skills, Node-RED and more. Every entry records its licence, what it connects to, and where it falls short.
Everything here is free and stays free. When the honest fix is a template, not a custom build, we would rather source it, verify it, and hand it to you than charge for something this simple.
If a template fixes it, take it. That is the whole answer.
Most businesses that land here do not have a large budget for custom automation, and that is fine. If the whole problem is one workflow costing your team an afternoon a week, a free template is the right amount of engineering for that problem. Take it, run it, and if it breaks, come back and tell us what went wrong. That is a good outcome and it costs you nothing.
If you are further along, an established team of twenty or thirty people looking to change how the business actually runs, a template alone probably will not get you there. That is when talking to us starts to make sense, and it is the only case where it does.
When the answer really is a template, we would rather give it away than turn a fifteen-minute recommendation into a paid discovery call, which is how plenty of agencies handle exactly this situation. If you are not sure which case you are, the readiness assessment gives you a score in a couple of minutes, or ask us directly. We will tell you honestly when a free template is enough, and we say that often.
Find a template.
Search by what you want to automate, or filter by platform, category and level.
PDF Skill
Teaches Claude to read, merge, split, rotate, watermark, fill forms and OCR scanned PDFs. One of the four skills that power Claude's production document features.
Watch out: Source-available, so you can read and run it but not repackage it into your own commercial product. If that matters, build your own PDF skill using the same structure.
MCP Builder Skill
Scaffolds Model Context Protocol servers so Claude can connect to your own tools and data sources. The fastest route from an internal API to an agent-usable tool.
Watch out: Generates a working server skeleton, not your business logic. Auth, rate limiting and error semantics for your specific API are still yours to write.
Skill Creator
A skill for writing skills. Handles the SKILL.md frontmatter, folder structure, and description tuning that determines whether a skill actually triggers when it should.
Watch out: Getting a skill to trigger reliably is mostly about the description field, and that is judgement rather than tooling. Expect to iterate.
Spreadsheet (XLSX) Skill
Reads, edits, cleans and creates Excel and CSV files, including formulas, formatting and charts. Useful for turning messy operational exports into something usable.
Watch out: Excellent on single files. It is not a data pipeline: if you are doing this nightly across many files, you want a scheduled job, not a chat turn.
Web App Testing Skill
Drives a browser to test web applications, verify flows and catch regressions without hand-writing a full Playwright suite up front.
Watch out: Great for exploratory checks. It does not replace a committed regression suite that runs in CI on every push.
Airtable Record Creation on Trigger
Creates Airtable records automatically when an upstream trigger fires. The standard starting point for pushing form, webhook or app events into an Airtable base.
Watch out: No dedupe. Re-firing the trigger creates duplicate records, which becomes a real problem the moment the upstream system retries.
Invoice OCR to Airtable (Mindee)
Receives a document by webhook, extracts structured invoice fields with Mindee OCR, and files the result into Airtable. A realistic starting point for accounts payable intake.
Watch out: OCR confidence is not checked before writing. For finance data you want a human approval step on anything below a confidence threshold, which this does not have.
Asana to Notion Task Sync
Creates a Notion page whenever an Asana task is created, keeping a project database in sync with the tool your team actually plans in.
Watch out: One-way only. Edits in Notion never travel back to Asana, so the two drift apart within a week of real use.
Scheduled Telegram Notifications
Sends Telegram messages on a schedule. The simplest useful n8n workflow in the collection, and a good first import to confirm your instance and credentials work.
Watch out: No failure alerting. If the bot token expires the workflow simply stops and nobody is told, which is the most common way scheduled automations die quietly.
Airtable to Lemlist Outreach
Pushes leads from an Airtable base into a Lemlist campaign, so list building and sequence enrolment stop being a manual copy-paste job.
Watch out: No email validation before enrolment. Feeding unverified addresses into a sequence is the fastest way to damage your sending domain reputation.
Scheduled SMS from Airtable (Vonage)
Reads rows from Airtable on a schedule and sends SMS via Vonage. A workable base for appointment reminders and simple customer notifications.
Watch out: No opt-out handling. Sending SMS without STOP handling is a compliance problem in both the US and UK, and this workflow does not address it.
Langflow Starter Flows
The bundled starter projects covering RAG, chat over documents and basic agents. MIT licensed, so these are safe to fork and rework for client projects.
Watch out: Starter flows assume a single user and a small document set. Multi-tenant retrieval and per-user access control are a rebuild, not a setting.
Vapi Voice Agent Quickstart (Python)
The official Python client for starting Vapi voice calls directly from your application. The practical starting point for a phone-based agent.
Watch out: An SDK, not a working agent. Vapi has no community template gallery comparable to n8n, so voice builds start closer to scratch than buyers expect.
Hugging Face Spaces
Runnable ML demo apps, each in its own repo. Most can be duplicated into your own account in one click, which makes them the closest thing to a template in the ML world.
Watch out: Free-tier Spaces sleep when idle and cold-start slowly. Anything customer-facing needs paid persistent hardware, which changes the economics entirely.
Zapier Template Library
Zapier's official pre-built Zaps, cloned into your own account in a couple of clicks. The lowest-friction way to automate between mainstream SaaS apps.
Watch out: Per-task pricing punishes success. A workflow that is cheap at 500 runs a month becomes the argument for self-hosting at 50,000.
Make Template Library
Make's official scenario templates. More capable branching and iteration than Zapier at the same tier, with a steeper first hour.
Watch out: Operations-based billing makes cost hard to predict before you build. A loop over 1,000 rows is 1,000 operations, not one.
Airtable Template Gallery
Prebuilt Airtable bases for CRM, project tracking, content calendars and inventory. Copied into your workspace with structure and sample data intact.
Watch out: Airtable is a database pretending to be a spreadsheet, and record limits arrive faster than expected. Plan the migration path before you build a business on one base.
Flowise Community Chatflows
Visual LLM chatflows covering RAG, PDF chat, SQL agents and support bots. Exported as JSON and imported into your own Flowise instance.
Watch out: Self-hosted LLM builders have had serious security advisories. Do not expose a Flowise instance to the internet without authentication in front of it.
Activepieces Flow Templates
Open-source Zapier alternative with a reusable pieces model and a community template catalogue. Self-hostable, which removes per-task billing.
Watch out: Smaller connector catalogue than Zapier or Make. Check your specific integrations exist before committing, because writing a piece yourself is a real project.
Dify App Templates (DSL)
LLM app definitions exported as YAML DSL, covering chat assistants, agents and workflow apps. Portable between Dify instances.
Watch out: The DSL is portable between Dify instances and nowhere else. Committing to it is committing to Dify.
Spreadsheet to Pipedrive CRM Import
Watches a Google Drive folder for a new spreadsheet, parses it, checks whether the contact already exists in Pipedrive, then creates the organisation, person, lead and an attached note. The standard pattern for getting a list of contacts out of a spreadsheet and into a CRM without retyping them.
Watch out: The existence check only covers the person. Organisations and leads are created unconditionally, so re-running the same spreadsheet duplicates them. It also fetches every existing lead on each run to compare against, which stops being viable somewhere in the low thousands of records.
NDA Triage
Rapidly triages an incoming NDA into green (standard approval), yellow (counsel review), or red (full legal review), screening for embedded non-competes, non-solicits, or missing carveouts.
Watch out: This is a triage classifier, not a legal opinion. It routes to green, yellow, or red, but a human still has to actually read anything routed to yellow or red; treating a green result as a signed contract is the real risk, and the skill says as much itself.
SOX Compliance Testing
Generates SOX 404 sample selections, testing workpapers, and control assessments for quarterly or annual compliance testing across revenue, procure-to-pay, ITGC, and close controls.
Watch out: Generates the testing workpaper and sample selection, not the underlying evidence. An auditor still has to pull and inspect the actual control evidence; this only saves the paperwork-assembly time around that.
Invoice Chase
Drafts overdue-invoice reminder emails from QuickBooks and PayPal data, matching tone to each customer's payment history, and sends them via PayPal with owner approval.
Watch out: Reads QuickBooks and PayPal only. If your invoicing lives in a different system, or the PayPal connection lapses, it silently has nothing to chase, with no direct alert that the connection dropped.
Margin Analyzer
Analyzes unit economics per product or service from PayPal and QuickBooks data, benchmarking pricing scenarios against historical cost and volume changes without recommending a price outright.
Watch out: Surfaces the analysis and stops there deliberately; it does not recommend a price. If you want an actual pricing decision, someone still has to make the call from what it shows you.
Insurance Underwriting Assistant
An agentic Langflow pipeline that screens insurance applications against underwriting rules and flags risk factors before a human underwriter reviews the file.
Watch out: No LICENSE file in this repository, so treat it as reference rather than something to fork and ship: read the flow and rebuild the logic yourself rather than reusing the file verbatim.
Exit Interview Intelligence Report
Turns raw exit-interview transcripts into a structured intelligence report, surfacing recurring themes across departure reasons for HR and leadership.
Watch out: Built around a single exit-interview question format. A different questionnaire structure needs the parsing logic rebuilt, not just re-pointed at a new document.
Adaptive Onboarding Roadmap Agent
Builds a personalized onboarding roadmap for a new hire that adapts based on role, and tracks progress against it.
Watch out: No LICENSE file, same caveat as the rest of this collection. It also assumes a single onboarding track; branching the roadmap by role or seniority is not built in.
Debt Collection Strategy Agent
Generates a tailored debt-collection outreach strategy per account based on payment history and account risk profile.
Watch out: No LICENSE file, same caveat as the rest of this collection. The strategy logic is generic and does not encode jurisdiction-specific debt-collection compliance rules such as the FDCPA, which you would need to add yourself.
Outbound Real Estate Voice Agent
An outbound voice-calling system that dials leads, holds a natural qualifying conversation, and books appointments via Calendly, with lead data synced through Airtable.
Watch out: Built for one specific flow: n8n triggers the call, Airtable holds the leads, Calendly takes the booking. Swap any one of those three and you are rewiring the integration, not changing a setting.
AI Dental Receptionist
A 24/7 AI phone receptionist that answers calls, checks Google Calendar availability, books appointments, and sends SMS confirmations, with Claude handling the conversation and Vapi handling the phone line.
Watch out: Vapi is only the phone pipe here; Claude via a Django backend is the actual brain. This is a small application to stand up and operate, not a drop-in workflow, so budget real setup time rather than treating it as a weekend project.
Deep Researcher Agent
A multi-step autonomous research agent that plans a research question, searches the web, and synthesizes a written report without a human directing each step.
Watch out: Makes several LLM calls per query as it plans, searches, and re-plans. On a metered API key that adds up fast on complex questions, and there is no built-in cost ceiling to stop a runaway research loop.
Crop Disease Detector
Classifies a photographed crop leaf against a trained image model to flag likely disease and severity.
Watch out: A hobbyist demo, not a diagnostic tool. Accuracy depends entirely on how closely your photos match its training images, and there is no published accuracy benchmark to check that against before you rely on it.
Nonprofit Donor & Grants Database
A nonprofit donor and grants tracking base covering pledges, gift history, and grant application status in one place.
Watch out: A donor and grants database, not a payment processor. It tracks what is pledged and given; you still need Stripe, PayPal, or a dedicated donation tool to actually move the money.
Film Festival Production Tracker
A production-tracking base for running a film festival: showtimes, venue scheduling, accommodations, and transportation in one base.
Watch out: The search listing marks this as an original, retired template, so it may no longer be maintained by its author. It is also built around a single festival's scheduling model; a different festival's venue-capacity or multi-day-pass rules usually means restructuring the base, not relabeling fields.
Field Service CRM Sync (Housecall Pro to ServiceTitan)
Keeps customer and job records in sync between Housecall Pro and ServiceTitan for field-service businesses running both systems during a migration or multi-brand operation.
Watch out: Zapier only moves the fields each system's API actually exposes. A full migration or real-time two-way sync between two competing field-service platforms is a bigger project than a Zap can cover.
Patient Concierge
A conversational concierge agent that answers patient questions and triages requests before they reach front-desk staff.
Watch out: A conversational front door for a clinic, not a scheduling system. It still has to be wired to your actual EHR or booking system to do anything beyond talk; on its own it can discuss appointments without being able to book one.
Portfolio Management Team
A multi-agent team simulation that analyzes a portfolio from several specialist perspectives, research, risk, allocation, and produces a combined recommendation.
Watch out: A simulation of a portfolio team's reasoning, not a connection to real brokerage or market data. You feed it the positions yourself; it does not fetch them.
Support Routing System
Classifies an incoming support message and routes it to the right specialist agent or queue automatically.
Watch out: Routes based on the categories defined at setup. Add a new ticket type to your business and the router does not know about it until someone updates the flow.
Deep Research With Subagents
A multi-agent research pattern where subagents investigate different angles of a question in parallel before a lead agent synthesizes the findings.
Watch out: Spins up several subagents per research question, which multiplies the LLM API cost several times over compared to a single-agent researcher. Budget for that before pointing it at a long list of topics.
CV Scanning and Scoring
Extracts and scores resumes against a job description automatically, logging results to a spreadsheet for a recruiter to review.
Watch out: Scores against whatever criteria are configured once at setup. A materially different role profile needs the scoring prompt rewritten, not just a new job description pasted in.
VIP Lead Alert
Scores incoming leads by value and fires an instant Slack alert when one clears the VIP threshold, so high-value leads never sit in a queue.
Watch out: The VIP threshold is whatever scoring rule you set. Get the scoring prompt wrong and you either miss real VIP leads or flood Slack with false positives, with no feedback loop built in to catch either.
Client Inquiry Reply
Reads an incoming Gmail inquiry, drafts a reply, and routes it for approval before it goes out.
Watch out: Drafts a reply for Gmail specifically. If your support inbox lives anywhere else, this template does not transfer without rebuilding the trigger.
Invoice Reminder
Reads unpaid invoices from a Google Sheet and sends a reminder on a schedule, with a decision branch for how overdue each one is.
Watch out: Reads from Google Sheets, so it is only as current as your last manual export or sync from whatever actually holds your invoices.
Knowledge Support Agent
An internal HR chatbot that answers employee questions from your own documentation instead of routing every question to an HR inbox.
Watch out: A single shared knowledge base powers every answer. If the underlying documentation is thin or outdated, the agent confidently repeats that thinness back to employees rather than flagging the gap.
Content Draft Creator
Takes a topic or brief, researches it, and drafts ready-to-review content in the right format for cross-platform publishing.
Watch out: Produces a draft, not a publish-ready piece. Every output still needs a human editorial pass before it goes out, and the template does not build that in as a required step.
Invoice Header Extraction (Donut)
Extracts header fields, date, currency, totals, document type, from a photographed or scanned invoice using the Donut OCR-free document model.
Watch out: Built on Donut, an OCR-free model tuned on a specific invoice layout distribution. Invoices from an unfamiliar template or a low-quality scan produce silently wrong field extraction rather than an error.
ATS Resume Screener
Scores a resume against a job description and returns a match analysis, the same logic behind commercial applicant tracking systems.
Watch out: Matches keyword and structural overlap against a job description, the same shallow logic real ATS software is criticised for. A strong candidate who describes their experience differently than the posting can score poorly.
Everything Wedding Planning
A single-wedding planning base covering the to-do list, guest list and RSVPs, budget tracking, and vendor and bachelorette planning.
Watch out: A single-wedding planner base, not a multi-client system. Running this for several client weddings at once means duplicating the whole base per client rather than filtering one shared base.
Smart Recipe Recognition
Identifies a dish from a photo and returns likely recipe matches and ingredients.
Watch out: Classifies what is in the photo; it does not verify quantities or hidden ingredients such as allergens or substitutions, so its output should not be treated as dietary or allergen guidance.
Healthcare Scheduling Assistant
An official Vapi example assistant for scheduling healthcare appointments by phone, including call recordings and the calendar tool-calling setup.
Watch out: An official example, not a certified medical product. It still needs to be connected to your actual practice-management calendar API, and any HIPAA-relevant configuration is on you to add, not included.
Commercial Real Estate Underwriting
A standalone prompt skill covering commercial real estate underwriting analysis: rent roll review, cap rate reasoning, and risk flagging.
Watch out: A standalone prompt skill, not connected to any specific CRE data provider or model. It structures the analysis; you still have to feed it accurate rent rolls and comps.
Browse by platform.
Free n8n Templates
Open-core workflow automation. The largest community workflow ecosystem, and the easiest to self-host.
Free Claude Skills Templates
Folders of instructions and scripts that Claude loads on demand. An open standard, and the newest ecosystem here.
Free Langflow Templates
Visual builder for LLM apps and agents. MIT licensed with an active flow-sharing community.
Free Flowise Templates
Visual LLM app builder. Large community, non-standard licence, so link-only for now.
Free Activepieces Templates
Open-source Zapier alternative built around reusable pieces.
Other platforms are catalogued and filterable above, but do not have their own page yet. We publish one when a platform reaches enough reviewed templates to be worth reading, rather than generating a page per platform and calling it coverage.
Browse by what you want to automate.
Each of these compares the options across platforms, rather than assuming you have already picked one.
What the badges mean.
Community-verified
The source is widely used and actively maintained: at least 1,000 stars on the source repository and a commit within the last twelve months, both checked on the date shown. This measures peer adoption, not our own testing. Plenty of people rely on it, which is a real signal, but it is not the same as us having run it.
Listed
Catalogued and licence-checked, but with limited measurable peer signal. Common for proprietary galleries where there is no public repository to count.
Flagged
Worth knowing about, but with a specific caveat we describe on the entry. Usually a licence question or a security consideration.
Free to reuse commercially
A permissive licence such as MIT or Apache-2.0 is confirmed on the source. A public repository with no licence file grants no reuse rights at all, so we list those but never host a copy.
Frequently asked questions.
Are these automation templates really free?
Yes. Every template in the library is free to use, with no email required and no account on our site. Some are open source and downloadable, others are hosted by the original platform and open in that platform. The licence and the exact reuse terms are listed on every entry.
Can I use these templates in my business commercially?
It depends on the individual licence, which is why we record it on every entry. MIT and Apache-2.0 templates can generally be reused commercially. Templates with no licence file grant no reuse rights at all, even when the repository is public. Proprietary platform templates are governed by that platform’s terms.
Is it safe to import a community automation template?
Treat any community template as untrusted code. Read what it connects to before importing, never paste production credentials into a workflow you have not reviewed, and run it against test data first. A template can contain any HTTP request its author wrote.
What does the Community-verified badge mean?
It means the source is widely used and actively maintained: at least 1,000 stars on the source repository and a commit within the last twelve months, checked on the date shown on the entry. It is a measure of peer adoption rather than a claim that we ran it ourselves. Listed means catalogued and licence-checked but with limited peer signal. Flagged means it carries a specific caveat we describe on the entry. We do not currently mark anything as team-tested, and we will not until we have actually imported and run it.
Why do you list where each template falls short?
Because that is the most useful part. Templates are a starting point, not a finished system. Most break at the same places: no retry logic, no deduplication, no failure alerting, no access control. Knowing that in advance is what stops a working demo from becoming an outage.
Where this stops working.
Templates are a starting point. They break at predictable places: no retry logic, no deduplication, no failure alerting, no access control, and per-task pricing that punishes success. If you have hit one of those walls, that is the point where custom engineering earns its cost.
Why no-code fails at enterprise scale
The specific failure modes that appear when a working no-code automation meets real volume, and what has to change.
Business Automation: the complete guide
The five-step audit that tells you whether a process is worth automating before you go looking for a template for it.
Put numbers on it with our free calculators
Five free calculators, same deal as the templates: no email, no sign-up. The ROI calculator estimates what the manual version of this work costs you annually, and the hire vs automate calculator compares another person against building it once.
What a custom build actually costs
Real numbers and the line items quotes leave out, so you can judge whether the gap between a free template and a built system is worth closing. The quote generator gives you a ballpark in five questions.
Leave with something useful.
Grab a template above and put it to work. If you would rather start with numbers than workflows, the free calculators are the other half of this: the savings calculator totals what your current software and manual admin cost each year, and the readiness assessment scores whether your setup can absorb automation at all.
Still stuck? Tell us what is eating the time and we will point you at the right template, or tell you plainly that you do not need us.
Thirty minutes.
We'll tell you exactly
where your ROI is.
No sales deck. No 50-page report you have to pay for before anything gets built. Just a direct conversation about which of your workflows are costing the most and whether AI can fix them. If there's no compelling answer, we'll say so. And it's a conversation with Kash, our founder, not a rep reading from a script, because the person who built this business is the one who should understand yours.